School Secretary

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School Secretary

Independence Academy

Independence Academy Charter School is seeking a reliable, organized, and self-directed School Secretary to support the daily operations of the school office. This position serves as the first point of contact for students, parents, staff, and visitors, ensuring a welcoming and professional environment. The School Secretary manages communications, maintains records, and supports administrative functions while contributing to the overall efficiency and mission of the school.

Major Responsibilities and Duties

The School Secretary ensures smooth day-to-day operations of the front office and related administrative functions. The School Secretary will:
· Serve as the primary point of contact for visitors, students, and parents
· Answer phones, respond to emails, and direct inquiries appropriately
· Maintain accurate student records, attendance logs, and filing systems
· Monitor daily attendance and follow up on absences and tardies
· Assist with student enrollment, registration, and withdrawals
· Schedule meetings, appointments, and school events
· Prepare and distribute school communications, newsletters, and announcements
· Support the principal and staff with clerical and administrative tasks
· Maintain confidentiality of student and staff information
· Order and manage office supplies and materials
· Media Releases
· Input and update data in school information systems
· Support general office organization and efficiency
· Perform additional duties as assigned; this description is not intended to be an exhaustive list of responsibilities

At Independence Academy Charter School, we are committed to supporting educators as professionals and as people. We offer:
• Work–Life Balance: A four-day instructional work week designed to support staff wellness and sustainability
• Comprehensive Benefits: Fully paid medical benefits for employees
• Professional Growth: Ongoing, meaningful professional development opportunities
• Supportive Environment: A collaborative, team-oriented culture
• Meaningful Work: The opportunity to contribute to a positive and student-centered school community
• Paid time off

· High school diploma required (Associate’s degree preferred)
· Ability to pass a background check and drug screening
· Previous office or administrative experience preferred (school setting preferred)
· Strong organizational and time-management skills
· Effective written, verbal, and technology-based communication skills
· Strong interpersonal and collaboration skills
· Ability to work independently with minimal daily supervision
· Demonstrated attention to detail and accuracy
· Proficiency with Microsoft Office and/or student information systems

Professional Expectations

In addition to assigned duties, the School Secretary is expected to:
· Support and uphold IACS’s mission and educational philosophy
· Promote a positive and respectful school environment
· Collaborate professionally and cooperatively with colleagues and community members
· Maintain confidentiality regarding students, staff, and school operations
· Demonstrate responsibility, punctuality, flexibility, and professionalism
· Respond positively to feedback and demonstrate a growth mindset
· Model the character traits and values expected of IACS community members


Application Process

Interested candidates should submit a cover letter, resume, and three professional references (names, phone numbers, and email addresses) to:

Lisa Gonsalves, Executive Director
[email protected]

Becky Polniak
[email protected]

For more information about Independence Academy Charter School, please call (970) 254-6850 or visit http://independenceacademygj.com/.

07/01/26

Starting at $17 an hour more based on experience